Registration

The registration will be done through the ConfTool System. Use the same login credentials that were used in the paper submission or review processes. On the initial Overview page, you will select the Register as Participant option, and follow the steps.

The following conference fees will apply:

Participation fee

Membership fee (including Belgium VAT)*

The amount to be paid at the registration

Full EIBA member EARLY BIRD
till October 16th

457

158

615

Full EIBA member REGULAR
from October 17th

552

158

710

Doctoral student/retired** EIBA member EARLY BIRD
till October 16th

269

121

390

Doctoral student/retired EIBA member** REGULAR
from October 17th

359

121

480

Accompanying person

200

* The membership fee for year 2025 has to be paid in order to register for the EIBA2024 conference
** To qualify for the lower EIBA PhD student/retired membership fee you have to provide supporting documents to eiba2024@aalto.fi

The following conference fees will apply:

EARLY BIRD DELEGATE
September 1st – October 16th

Participation fee
457

Membership fee (including Belgium VAT)*
158

The amount to be paid at the registration
615

EIBA full member Regular
from October 17th

Participation fee
552

Membership fee (including Belgium VAT)*
158

The amount to be paid at the registration
710

EIBA student member/retired** EARLY BIRD
September 1 – October 16th

Participation fee
269

Membership fee (including Belgium VAT)*
121

The amount to be paid at the registration
390

EIBA student member/retired** Regular
from October 17th

Participation fee
359

Membership fee (including Belgium VAT)*
121

The amount to be paid at the registration
480

Accompanying person

The amount to be paid at the registration
200

* The membership fee for year 2025 has to be paid in order to register for the EIBA2024 conference
** To qualify for the lower EIBA PhD student/retired membership fee you have to provide supporting documents to eiba2024@aalto.fi

What is included with the EIBA Annual Conference registration fee?

  • Academic sessions
  • Opening plenary
  • Welcome reception
  • Catering
  • Gala dinner
  • EIBA membership for 2025

Accompanying person

The fee for accompanying persons only include the Welcome Reception and the Gala Dinner. Therefore, accompanying persons cannot take part in any academic parts of the conference (i.e. co-authors cannot be registered as accompanying persons).

The prices for companions remain the same throughout the registration period.

Refund policy

We understand that some participants who have registered for the conference may have to cancel their registrations due to unforeseen circumstances. While we try to handle requests for refunds and & accommodate cancellations to the best of our abilities, any cancellation (especially if it is close to the event) puts EIBA 2024 in a difficult situation. Due to the size of the conference, we must make many of our arrangements well in advance; therefore, each cancellation comes at a cost to EIBA 2024. Accordingly, the EIBA 2024 organizers have developed a cancellation and refund policy that considers equally the requirements of the conference as well as the participants. As such, please note that cancellation requests for previously confirmed registration will be processed according to the following schedule:

  • Cancellation by the early-bird deadline
    (October 16, 2024): 100% refund minus
    30€ cancellation fee;
  • Cancellation by November 14, 2024:
    50% refund
  • Cancellation after November 14, 2024:
    no refund.

Please send an e-mail to
eiba2024@aalto.fi
if you wish to cancel your registration.